Backyard Farm Fest 2012 Vendor Application
Due with booth rental check required by April 15, 2012
Name:
Address:
Phone:
CRAFT BOOTH APPLICATION AND CONTRACT FOR SPACE,
CONTINUED
Description of merchandise to
be sold. LIST ALL ITEMS TO BE SOLD:
Craft
listing______________________________________________________________________
________________________________________________________________________________
A vendor listing of all
Backyard Farm Fest vendors will be available at the Festival. To help us
prepare this listing, please describe your products(s), not business name, in
the 35 spaces below. Only 35 characters please, include word spaces! PLEASE
PRINT LEGIBLY
-Office Use Only-
Arts and Crafts Booth Space
($120.00) ……..………………………………………………..______
q Double
Booth ($200.00) ..………………………………………………………………..______
Total Due
……………………………………………………………………………………..______
APPENDIX A
Backyard Farm Fest
CRAFT BOOTH RULES AND
REGULATIONS
GENERAL
The following general policies
and guidelines for the Backyard Farm Fest have been made in an effort to
maintain a standard of quality and continuity to the festival.
1) The purpose of the Backyard
Farm Fest is to further enhance the quality of life in the Mason community.
2) The festival shall be held Mother’s
Day Weekend each year, and shall be promoted as an arts and crafts festival.
Games of chance, rides and all activities suggesting a carnival or circus
atmosphere shall be prohibited. The entire festival shall be directed towards
family-oriented activities.
3) All booth spaces in the show
are 10 X 10 feet. Double booth spaces
are available and must be reserved as such upon application.
4) Vendors operating booths
side by side with friends must operate them as independent booths and the
appearance must be that they are separate. Merchandise must be displayed inside
the booth and not to extend more than 18” beyond the booth perimeter.
5) Vendors will not create a
carnival like atmosphere - flashing lights, music that can be heard outside the
booth, yell to the crowd, and use of moving items to draw attention are not
permitted.
6) ALL BOOTH STRUCTURES MUST BE
ERECTED BY 8:00 A.M. on Saturday, and ALL motorized vehicles, etc., must be
removed from the immediate festival area by 9:00 A.M. on Saturday and again on
Sunday. Any booth space not occupied before 8:00 a.m. on Saturday will be
considered vacant. The committee may rent this space to another vendor. No
refund will be made for late arrivals that do not have access to their booth.
7) ALL Lessees shall conduct
business during all published festival hours. Vendors may at their discretion
open and make sales one hour prior to the published show hours. Vendors must
stop all sales at the closing time published each day.
8) Vendors may not distribute
any literature except:
a) An advertisement of their
business.
b) A brochure that describes
their product or the process to create the item.
c) Business cards that allow
the customer to contact them in the future.
d) Advertisements for up-coming
shows where the vendor will be displaying their merchandise.
9)All vendors MUST display
their booth number card on the front right hand side of their booth. This is
mandatory for many reasons including helping emergency services find you!
10) Each booth Lessee shall be
responsible to clean up and restore the booth space to its original condition
at the conclusion of the Festival. All trash is to be placed in trash container
nearest your booth at close of Festival on Saturday and Sunday nights.
11) The Lessee shall not
sublease said booth space to another vendor or have your products sold by
others. Such violations will result in the closing of the booth by the
festival Chairman. In addition, the space or spaces will not be rented to the
original Lessee for the following year’s festival.
12) If the Lessee(s) cancels
this agreement, the booth rental fee will be refunded as follows: in full if
cancelled before April 1, 2012. Cancellations received between April 1, 2012
and April, 20, 2012 will receive a refund minus $50.00. Cancellations received
after April 20, 2012 will not receive a refund.
13) The Backyard Farm Fest
Committee specifically retains exclusive rights to use commercial, promotional
or official logos in connection with the festival including exclusive rights to
sell items containing such logos.
14) The Ohio Sauerkraut
Festival Committee may refuse entry or cause the withdrawal of any vendor who
annoys, endangers or interferes in any way with the harmony of the festival.
15)Vendors are responsible for
payment of any local licenses, permits or taxes required by law. To obtain a
Warren County Vendor’s license, call 513-695-1240. For more information
regarding Ohio sales tax, call 513-695-1215.
16) The Backyard Farm Fest will
not be held responsible for accident injury, theft or loss of property.
ITEMS FOR SALE
1) All products sold inside the
leased area should be offered in the spirit of gardening, farming, organic
wearables and decor.
2) All vendors will list every
type of item to be sold on their application
3) All items must be handcrafted by the vendor. The exception is tools, hardware, gardening
implements, fasteners and fittings for garden use. We encourage as many demonstrating
arts and crafts booths as possible a. Embellishment of an item not handcraft is
allowed with at least 50 % of the value of the item to represent work from the
vendor.
4) No vendor will have any
games of chance, raffle tickets, or advertising of games of chance.
SAFETY
1) Flame retardant tents are
highly recommended.
2) All craft booths are
required to be equipped with a fire extinguisher – minimum of a 2A-10-BC. ALL
EXTINGUISHERS ARE REQUIRED TO BE INSPECTED WITHIN THE LAST YEAR.
3) All pressurized cylinders
MUST BE SECURED AND CHAINED ACCORDING TO THE REGULATIONS OF THE OHIO SAFETY
STANDARD CODES.
4) No electric sources are
available – no generators are permitted.
ELECTRICAL HOOKUP. Battery
powered lights for your booth are suggested. (No combustible fuel source lights
permitted).
5) Vendors are responsible for
securing any sign, cabinet, shelf, display pieces, merchandise, or any other
item in the booth that could fall, be knocked down, or blow down or otherwise
fall and injure someone. Signs advertising your booth may not be made of metal
or wood. Nothing can be displayed more than 12” above the front of your booth
including signs.
6) The Lessor, Sponsor, its
officers and committee members, shall not be responsible for and shall be held
harmless from any claim of any loss, damage, or injury to any goods or
property, or to any person or persons, for any reason whatsoever during the
occupancy of space as provided in this agreement, or in any connection with the
Ohio Sauerkraut Festival.
7) To further enhance the
quality of the festival, the use of a motorized vehicle as a booth is
prohibited.
9) The use of flag, signs,
poles with merchandise above the tent are not allowed.
10)No electric used in the show
may come from any source.
a.No use of plug on streetlight
b. No use of generators
c. No use of heat producing
equipment
d. No use of any type of heater
regardless of fuel type
11)No flammable or combustible
fuels will be used in the show without a permit from the fire department. This
type of permit will only be issued to craft vendors for very small amounts to
show the use of their merchandise.
12) Every vendor will have a
fire extinguisher Craft vendors will have a minimum 2A10BC extinguisher. Fire
extinguisher must be new in the last year (have receipt) OR have been inspected
by a qualified company and have a tag displayed on the extinguisher that shows
the dates of inspection
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